1.      Create a presentation using PowerPoint.

2.      Evaluate tools that create and enhance presentations.

Microsoft PowerPoint is the most popular presentation software used by educators.  What was once the tool of trainers and presenters can now be found in almost every classroom. What is your PowerPoint I.Q.?  For rookies, PowerPoint in the Classroom is a good site.  (http://www.actden.com/pp/

If you have limited access to an Internet connection or a computer, you print a print-version of the PowerPoint in the Classroom tutorial at http://www.actden.com/pp/print.htm

The PowerPoint in the Classroom tutorial is available, free of charge, for reprint purposes to nonprofit educational organizations under the following conditions:

  • A reproduced unit must be in printed paper format (not for Web or software use).
  • Distribution must be free of charge. The tutorial, in whole or in part, may not be used for resale purposes.
  • The copyright information found on the first page of each unit MUST be reprinted and may not be altered or removed.

Version Alert!

Be aware that new and updated versions of PowerPoint bring change.  Changes provide more templates and more options to enhance PowerPoint presentations. If You’ve Had Some Practice…Microsoft hosts a PowerPoint web site at http://www.microsoft.com/office/powerpoint/  You will notice that this site provides information for the current and previous versions of PowerPoint. Using PowerPoint at http://www.microsoft.com/office/powerpoint/using/default.asp is filled with great ideas, hints, tips, and links to a variety of resources.  Even the most experienced PowerPoint user will appreciate this site.

Advice for Using PowerPoint in the HSTE Classroom

  • Use pictures, clipart, graphs, etc. 
  • Don’t put too much information on a single slide. 
  • It takes longer than you think to create a PowerPoint presentation.
  • Have a Plan B.  Sometimes, things do not go as planned, and finding yourself with no lesson at all could prove to be a problem.  Print a hard copy of your presentation to serve as a master. 
  • What works on one computer may NOT work on other computers.
  • LCD projectors can create challenges if the user is not familiar with the projector.  Presentations should be practiced at least three (3) times.

Using PowerPoint in HOSA

Year in Review – Students can use PowerPoint to assemble a group of photos using animation and adding music.  Result: a slide show about the chapter.

  • Use close-up shots.  PowerPoint photos may be cropped to remove the fringe area and enlarge the subject.
  • When showing a PowerPoint to a large group, use a CD player and synchronize the start.
  • Run the slides at 3 second intervals if there are photos (no text.)
  • In using music with lyrics, don’t put text on the slides.  If you want text on the slides, use instrumental music.


PowerPoint Terms



Movement of text or objects on a slide.  Use an animation scheme or manually create animations.


Storage area for a file (object or text) that has been copied to be pasted on a PowerPoint slide.

Design Template

A design (color, symbols, objects, etc.) on a slide that will be repeated in subsequent slides.  The user adds text as desired.  Design templates can be modified. 

Notes Page

Allows the user to see a smaller version of a slide and add corresponding text notes.


Any element that appears on a PowerPoint slide, such as clip art, text, drawings, charts, sounds, and video clips. You can refer to a clip art object, a text object, a title object, a drawing object, etc.


A series of PowerPoint slides that achieve the intended goals and outcomes.


One PowerPoint page or screen.

Slide Show

Viewing PowerPoint slides in sequence.  The slide show can be run manually or automated.

Slide Sorter

View of multiple slides on the screen at the same time.


Special effect as slide changes from one slide to the next.  Transitions include:  fade, wipe, zoom, dissolve, appear, etc.

Computers are everywhere in the health care professions.  As the healthcare workplace changes, so must the methods used by Health Science instructors for teaching  and advising students in the HOSA chapter. For a listing of Assignments to help you understand this module, click here.

Read the following to gain a better perspective on the material in this module:

Web Sites

PowerPoint in the Classroom


Microsoft PowerPoint Home Page


Using PowerPoint


Microsoft Publisher


CrystalGraphics Software


Photo Galleries


Design Gallery





To provide an interesting way to present assignments, notes and/or information to your class from a computer to a special TV monitor in your classroom.


Notes for a particular lesson plan or unit of study.

Pictures of a disease process and explanations of what is happening.

Pictures of a skill, showing a demonstration of a skill with steps to follow, explaining the skill.  (Works well when you are limited on the books.).

Showing pictures of an event or HOSA activity.

A good way of showing a “community awareness project”.


1.  Decide what you want to do and plan.

2.  Go to your start button on you computer, then programs and click on Microsoft power point.

3.  Decide which presentation module that you want to use and click the icon.

4.  If you use a design temple, then you will need to decide which design temple you will want.  You will be able to choose the colors for your presentation.

5.  You will need to decide which slide presentation you would like to use. 

6.  If you want to add anything then you go to the “INSERT” icon at the top of your computer.  It will ask you if you want clip art or your own picture.  This is where you can add tunes, and or animation.

7. Be sure and save after each slide.

8.  You can have as many slides as you want, but remember that if it is lengthy then students will become board.

This is a good way to present new information to the students.   This will be a great review and assessment tool, to understand what the students have learned and what they need to review before a quiz.

This lesson is available in  Microsoft Word .

Information Technology

Information technology (IT) relates to the use of computer technology to store, manipulate, analyze and use information in an electronic environment.  Information technology is changing the delivery of health care.


Carmen created a wonderful “Year in Review” PowerPoint, and downloaded the perfect song into the PowerPoint program.  When the moment arrived to share the presentation with the 200 people in the school auditorium, it turned out that the sound on Carmen’s laptop sounded like a whisper in such a large room.  The PowerPoint was very well done, but the music could not be heard!



Publisher, Graphics and Photos

 What is Microsoft Publisher?

Publisher is a desktop publishing program.  It is used to create newsletters, brochures, business cards, letterhead, flyers, and more.  It is a software program that must be purchased and loaded on the computer.  Check with the technology director to determine the availability at the school.  Microsoft has online hosts that provide step-by-step instructions.  MICROSOFT PUBLISHER  http://www.microsoft.com/office/publisher/default.asp

What can Microsoft Publisher do that Word does not?

Publisher includes customizable templates, design guidance, and a complete collection of desktop publishing tools. In addition, the AutoConvert feature enables users to convert any publication for use on the Web. Publisher offers full support for commercial printing, including four-color separation and spot color printing.

How can Microsoft Publisher be used in the classroom and in HOSA?

Publisher can be used to create materials to market and promote the HSTE program. 

Publisher would be a valuable tool for HOSA.  Chapter members could use the software to create a chapter newsletter, chapter letterhead, business cards for officers, promotional brochures, etc.

CrystalGraphics is the leading provider of add-on products and services designed to add energy and excitement to Microsoft PowerPoint presentations, publications, and more.  The software adds creative and attractive elements to a presentation. CRYSTALGRAPHICS SOFTWARE   http://www.crystalgraphics.com. Some of the tools available in CrystalGraphics are:

·        PowerPlugs are used with PowerPoint.  They provide 3D transitions, 3D title fonts, fancy design templates, charts, headings, shapes, and more. Visit the PowerPlugs Gallery http://www.crystalgraphics.com/presentations/presentations.gallery.asp

to see a sampling of what PowerPlugs can add to a presentation.

·        The PowerPictures Gallery offers professional photos that can be used in presentations and publications – royalty free.  Check out the Medicine and Health Gallery at http://www.crystalgraphics.com/powerpictures/gallery.medp1.asp

·        CrystalGraphics offers Web design products that can energize a Web Site with extraordinary 3-D graphics, animation and backgrounds.

Brochures are often made using several of these programs. For a lesson template that you could use in your class, review the following:




To provide information regarding a particular subject to help others.


To design a brochure on baby care, a disease project, and/or surgical procedure.

To inform students what HSTE is all about.

To inform students what HOSA is all about, the benefits, the activities, and the fun.

To teach a woman how to breast feed.

This brochure works well for community service.


1.  Decide what you want your brochure to be.  Are students working together on a particular project.

2.  Research your brochure, pick out pictures, and be sure to provide an email address for other information.

3.  Click on the start button at the bottom of your computer.

4.  Go to Microsoft publisher., click on brochure.

5. Decide which design that you would like to use, click on that design that interests you.  (You can change the color if you would like to).

6.  Title your brochure and place information regarding your brochure, just begin typing, you can insert pictures and/or clip art from the above icon.  You can change the colors and design it to benefit your subject.  If you want to add pictures that you have taken you can use a scanner and transfer them to your brochure, just remember to size them appropriately. 

7.  Be sure and get signed consent from a person that allowed you to take a picture of them to use in your brochure.  They legally have the right to refuse.

8.  Be carefully to type within the lines, the way that you will be folding you brochure, this can prevent a problem for you later if your not careful.

9.  Print one side, then replace the printed copy back in the printer the right direction and print the back side.  (Do not be discouraged, you might mess up a few at first). 

Remember!  The Brochures are very helpful to a lot of people, and the students enjoy making them.  I have found that it can be expensive when you start making color copies for lots of people.  Sometimes different businesses will help with the cost as long as they get some free advertisements.

This lesson is available in  Microsoft Word .




There are countless photo galleries on the Internet.  These sites allow the user to purchase a CD filled with photos on a selected subject, or pay to download desired photos from the web.  A search engine that connects to these sites is http://www.fotosearch.com/default.asp?src=go+photo+gallery


Design Gallery Live is a Microsoft Office product that contains clipart, sounds, photos, and motion graphics on the Internet.  To access the Design Gallery from a Word document, select Insert – Picture – Clipart – and then “Clips Online” or click on the “globe icon.” You can visit the Design Gallery at http://dgl.microsoft.com

When you are ready, let's move on to Module 4!

Go to the Assignments page for a listing of assignments for Module 4!

National HOSA
6021 Morriss Road, Suite 111
Flower Mound, TX 75028
Phone: (800) 321-HOSA
Fax: (972) 874-0063

Activities and procedures within Health Occupations Students of America are governed by the philosophy of simple fairness to all. Therefore, the policy of National HOSA is that all operations will be performed without regard to race, sex, color, national origin or handicap. HOSA is in compliance with the Americans with Disabilities Act.